Powerful Features Built for BBB/Scalelite
Everything you need to monitor, manage, and scale your BigBlueButton infrastructure
Real-Time Monitoring
Get complete visibility into your Scalelite cluster with 5-minute webhook updates. Never miss a server failure or capacity issue again.
- 5-minute updates via webhooks (Pro+) or 30-min API polling (Free)
- Active meeting tracking - See all running meetings in real-time
- Participant counts - Monitor concurrent users per server
- Server health status - Online, offline, or degraded
- Load balancing metrics - CPU, memory, meeting load
- Recording status - Track recording processing and storage
Advanced Webhook Metrics
Our comprehensive webhook system collects 100+ metrics from your Scalelite cluster, including server pool status, meeting details, recording analytics, and system health.
- 100+ metrics collected automatically
- Attendee roster - Full participant details per meeting
- System metrics - CPU, memory, disk, network
- One-line installer - Deploy in 5 minutes
# Install monitoring script (one command)
curl -sSL your-domain/scalelite/install-monitoring | \
sudo bash -s -- TOKEN INSTANCE_ID
# Script automatically:
# - Configures webhooks
# - Sets up cron job (every 5 minutes)
# - Starts collecting metricsUse Case: Prevent Meeting Failures
Problem: A university didn't know their main BBB server was overloaded until 200 students couldn't join a critical exam.
Solution: With real-time monitoring, they caught the capacity issue 15 minutes before the exam and manually balanced load to backup servers.
Result: Zero downtime, happy students, reputation saved.
SSH Server Management
Control your BBB servers with one-click actions. No more SSH sessions, no more command-line debugging. Just simple, powerful control.
- Enable/Disable servers - One-click control
- Panic mode - Emergency disable all meetings
- Cordon servers - Gracefully drain meetings
- Remote commands - Execute custom scripts
- Auto-discovery - Find BBB servers automatically
- Audit logging - Track all management actions
Pre-Built Command Templates
Execute common maintenance tasks with pre-built templates: restart services, check logs, update BBB, clear cache, and more.
- Restart BBB services - bbb-conf --restart
- Check server status - bbb-conf --check
- View logs - tail -f /var/log/bigbluebutton/*
- Custom scripts - Upload your own commands
Average time saved by IT teams using SSH management vs manual SSH sessions
Use Case: Emergency Server Recovery
Problem: During peak hours, one BBB server became unresponsive, affecting 15 active meetings.
Solution: IT admin clicked "Panic" to immediately stop new meetings, then "Restart Services" to recover the server - all from the dashboard, no SSH needed.
Result: Server recovered in 3 minutes vs 15+ minutes with manual SSH debugging.
Advanced Analytics & Reporting
Turn raw metrics into actionable insights. Track meeting history, participant trends, recording usage, and prove ROI to leadership.
- Meeting history - Search and filter all past meetings
- Participant tracking - Join/leave times, duration
- Recording management - Publish, unpublish, delete
- Storage analytics - Quota tracking per tier
- Interactive charts - Line, bar, pie charts
- Pivot tables - Slice data by server, date, user
- Export reports - CSV, PDF, API access
Recording Management
Sync recordings from BBB, manage playback URLs, track storage usage, and enforce quota limits per subscription tier.
- Auto-sync - Every 30 minutes via cron
- Publish/Unpublish - Control recording access
- Storage quotas - 5GB (Free) to Unlimited (Enterprise)
- Usage warnings - 80% threshold alerts
Use Case: Prove ROI to Leadership
Problem: IT director needed to justify BBB infrastructure costs to CFO.
Solution: Exported 6-month analytics showing 12,000 meetings, 450,000 participant-hours, and $0.12 cost per participant-hour vs $2.50 for Zoom.
Result: CFO approved budget increase for additional BBB servers. ROI proven with data.
Automated Alerts & Notifications
Get notified immediately when problems occur. Configurable rules, multi-channel delivery, and smart cooldowns prevent alert fatigue.
- Custom alert rules - Define thresholds per metric
- Multi-channel delivery - Email, SMS, webhook
- Severity levels - Info, warning, critical
- Cooldown periods - Prevent alert spam
- Alert history - Track and resolve issues
- Resolution workflow - Add notes, mark resolved
Server Offline: bbb-prod-03
Pre-Built Alert Rules
Start with common alert scenarios, then customize to your needs:
- Server offline - Critical alert when server unreachable
- High capacity - Warning at 80% server load
- Stuck meetings - Meetings running > 8 hours
- Storage quota - 95% storage used
- No meetings - Zero meetings for 2+ hours (unusual)
Notification Channels
Use Case: Catch Issues Before Users Notice
Problem: BBB server would randomly stop accepting new meetings, but existing meetings continued fine.
Solution: Alert rule triggered when "New meeting creation fails 3x in 10 minutes." IT team notified via SMS, restarted services before users noticed.
Result: Zero user complaints. Problem fixed proactively instead of reactively.
Auto-Scaling & Automation
Let the system manage itself. Auto-scaling dynamically adjusts server capacity based on demand. Set it and forget it.
- Auto-enable servers - Bring online when needed
- Auto-disable servers - Save costs during low usage
- Smart thresholds - CPU, memory, meeting count triggers
- Cooldown periods - Prevent rapid scaling loops
- Scheduled scaling - Scale up before peak hours
- Audit logs - Track all auto-scaling events
Auto-Scaling in Action
White-Label Portal
Rebrand the portal with your organization's logo, colors, and domain. Perfect for MSPs serving multiple clients.
- Custom branding - Logo, colors, fonts
- Custom domain - monitor.yourdomain.com
- Multi-tenant - Separate client portals
- White-label emails - Alerts sent from your domain
Enterprise Benefits
- Unlimited clusters & servers
- 1-year history retention
- Priority support (4h SLA)
- Dedicated success manager
- Auto-scaling included
- White-label portal
- API access with higher limits
Use Case: MSP Serving 20+ Clients
Problem: Managed service provider manually scaled servers for 20 clients, spending 10+ hours/week on routine tasks.
Solution: Enabled auto-scaling for all clients with custom thresholds. Set up white-label portals so each client sees their own branded dashboard.
Result: Reduced manual work by 90%, improved client satisfaction with faster response times.
Ready to Experience These Features?
Start your 30-day Enterprise trial and get full access to all features. No credit card required.